Senior Director of Finance and Corporate Services

Posted: July 31, 2024

The Role

Position Status: Full Time (40 hours/week), 1 Year Contract with Possibility of Becoming Permanent

The Organization

Rupertsland Institute (RLI) is an affiliate of the Métis Nation of Alberta and has a triple mandate in education, training, and research. With a decentralized network of 10 METI-Service Centres, a Corporate Head Office in Edmonton, and two mobile service units; RLI designs and delivers training and education services to more than 140,000 Alberta Métis.

The RLI Vision is: “A Skilled and Knowledgeable, Self-Reliant Métis Nation.”
The RLI Mission is: “To enhance the self-sufficiency and well-being of Alberta Métis through quality education, training, and research.”

The Opportunity

Rupertsland Institute is looking for a Senior Director of Finance and Corporate Services (F&CS). Reporting to the Chief Executive Officer (CEO), the Senior Director of F&CS will be responsible for ensuring that RLI meets Canadian Accounting Standards for Not-for-Profit Organizations (ASNPO), ensuring optimal accuracy and efficiency of the financial, human resources, payroll, information technology, reception, and corporate administrative functions of RLI. The Senior Director of F&CS will collaborate with internal and external stakeholders to co-develop and present the budget for review and approval by the CEO and will work with the Board of Governors Finance Committee, as required.

To Fit the Role

Responsibilities:

Finance:

• Develop and monitor key performance indicators for financial performance and operational effectiveness.
• Implement and oversee financial sustainability initiatives to ensure the long-term financial health of the organization.
• Lead the planning, coordination, and implementation of the Finance Annual Workplan.
• Ensure expenditures meet the terms and conditions of federal and provincial funding agreements and align with the Annual Operating Plan (AOP).
• Establish and monitor internal controls to ensure that accounting activities are in compliance with legal, regulatory, and organizational policies and procedures.
• Prepare and present draft expenditure plan for CEO review and approval.
• Prepare financial and required reports including income statement, financial statements, balance sheet and narrative, for review by the CEO and approval by the Board of Governors (BOG).
• Process entries to allocate funding to programs, with input from the Senior Management Team (SMT) and authorization from the CEO.
• Conduct financial transactions for the Métis Education Foundation and other agreements under the direction of pertinent authorities.
• Provide all required information for the annual financial audit and ensure auditors incorporate all agreements’ audit requirements into audited financial statements.
• Ensure CRA remittances, credit card payments, and other expenditures are made timely and accurately.
• Review and approve monthly bank reconciliations, weekly batches, and biweekly payroll.
• Ensure the prompt resolution of issues with payables, receivables, banking and general ledgers.
• Develop, update, maintain, and review process documentation and Finance modules.
• Advise the CEO of any financial concerns that pose risk to RLI.

Corporate Services:

• Lead the planning, coordination, and implementation of Corporate Services.
• Lead the annual review of upgrades for IT, KETO (internal database), Financial Data Management (FDM), and other databases, provide recommendations, and coordinate upgrades.
• Track RLI office leases and oversee all RLI insurance.
• Consult with the SMT as required actions for data governance; create policies and procedures as required; ensure RLI is complaint with relevant data collection and privacy legislation.
• Establish relationships with RLI’s corporate services stakeholders to collaborate on data integrity, security and data sovereignty.
• Meet with RLI’s IT stakeholders regularly; review action items and work with IT and RLI SMT to address areas of concern.
• Oversee the coordination of logistical aspects of IT and office furniture/equipment needs.
• Negotiate and approve quotes for services and asset purchases.
• In collaboration with the Communications Manager, develop and implement communication strategies to ensure effective internal and external communication.
• Oversee the creation and dissemination of corporate communications, including newsletters, press releases, and social media content.
• Ensure the consistency of messaging and branding across all platforms and communications materials.
• Oversee with the Marketing and Communications team to promote RLI’s programs and initiatives.
• Support the HR Manager in the development and implementation of HR strategies and programs.
• In collaboration with the HR Manager, support the implementation of HR work plan objectives and Occupational Health and Safety (OHS) Committee procedures and programs.
• Actively encourage a workplace that promotes transparency, fairness, positivity, and overall employee morale and engagement.
• Ensure the consistency and compliance of RLI HR and OHS policies, procedures, and applicable regulations.

General:

• Provide leadership to the Finance and Corporate Services team including staff training, coaching and mentorship.
• Analyze department operations, identify areas of improvement, and implement changes as necessary.
• Prepare various forms of correspondence, such as letters, briefing notes, memos, reports, etc.
• Participate in professional development activities.
• Travel as required.
• Other duties as required.

Location

Rupertsland Institute Head Office, Edmonton, AB

Qualifications:

• Post-Secondary Degree in Finance, Accounting, and Business Administration.
• CPA Designation is required.
• Seven (7) to ten (10) years of direct experience in accounting and administration.
• Minimum of five (5) years working with IT/project management/corporate services.
• Minimum of seven (7) years of experience overseeing and leading a team of direct reports.
• Extensive knowledge of all aspects of corporate accounts and financial management, and ASNPO.
• Understanding of IT and software.
• Strong understanding of employment legislation and Occupational Health and Safety.
• Experience working with an Indigenous or not-for-profit organization is an asset.
• Knowledge of Métis history, culture, and issues affecting Métis people.
• Experience with strategic plans and tactical delivery, with the ability to manage multiple projects concurrently.
• Excellent interpersonal skills with the ability to work collaboratively with cross-functional teams and build strong relationships with multiple stakeholders.
• Strong leadership skills with ability to coach, train, motivate, lead, and develop a team.
• Superior verbal and written communication and presentation skills.
• Sound analytical thinking, problem solving, planning and execution skills.
• Strong sense of ethics and the ability to handle sensitive and confidential information with tact and discretion.
• Ability to work effectively in a demanding, fast-paced, complex environment.
• Ability to synthesize complex information and produce professional reports, letters, and memos.
• Experience working with SAGE300 or other accounting systems. Strong computer skills in Microsoft Suite.

Rupertsland Institute (RLI) Offers:

• A competitive salary
• A comprehensive benefits plan including – life insurance, critical illness, dental, vision, health spending, & more.
• Employer matching pension plan.
• Culturally rich working environment
• Continuous learning opportunities
• And other perks!

Application Deadline

September 2, 2024, or Until Suitable Candidate Found

Application Procedure

To apply, please send your resume and cover letter (including desired salary range) to employment@rupertsland.org by September 2, 2024, quoting ‘SDR-F&CS’ in your email subject line.

Rupertsland Institute thanks all applicants for their interest. Only successful applicants will be contacted. No phone calls please.