Human Resources (HR) Coordinator

Posted: June 18, 2024

The Role

Position Status: Full Time (40 hours/week), 1 Year Contract with Possibility of Becoming Permanent

The Organization

Rupertsland Institute (RLI) is an affiliate of the Métis Nation of Alberta and has a triple mandate in education, training, and research. With a decentralized network of 10 METI-Service Centres, a Corporate Head Office in Edmonton, and two mobile service units; RLI designs and delivers training and education services to more than 140,000 Alberta Métis.

The RLI Vision is: “A Skilled and Knowledgeable, Self-Reliant Métis Nation.”
The RLI Mission is: “To enhance the self-sufficiency and well-being of Alberta Métis through quality education, training, and research.”

The Opportunity

Rupertsland Institute (RLI) is recruiting for a Human Resources Coordinator (HRC). Reporting to the Human Resources Manager (HRM), the HRC will be responsible for leading full cycle recruitment and onboarding, and will assist with employee engagement, benefits and pension administration, drafting HR related documents, performance management, employee relations, Health and Safety, and general HR projects. The successful candidate will have post secondary education in Human Resources (required), and a minimum of two years experience in an HR role. The HRC must have superior interpersonal and relationship building skills, a positive attitude, and strong cultural sensitivity.

To Fit the Role

Responsibilities:

• Deliver full cycle recruitment including creating job postings, position profiles, and interview guides; posting job advertisements; and conducting prescreens, interviews, reference checks, and offers (excluding senior level positions).
• Attend career fairs and RLI booths at events.
• Coordinate new hire onboarding, conduct HR orientation with new hires, and conduct New Hire Checkins with staff.
• Assist with pension and benefits administration, including enrollments and disability leaves.
• Lead employee engagement initiatives and promote employee engagement, commitment, and motivation of employees by assisting with strategies to enhance morale and workplace culture.
• Assist with performance management, including performance management administration and drafting performance management documentation.
• Assist/support the HR Manager with workplace investigations, as needed.
• Assist with Health and Safety (H&S) tasks and initiatives, including, preparing documentation, completing H&S checklists, developing H&S resources resources, etc.
• Conduct exit interviews and coordinate employee offboarding.
• Create memoranda, coorespondance, reports, letters, policies and procedures, and other employment documentation.
• Maintain paper and electronic employee and HR files.
• Advise employees and managers on the interpretation of HR policies, and respond to HR inquiries.
• Stay updated with legislation changes, compliance regulations and industry best practices and apply knowledge of employment legislation and government reporting regulations affecting HR functions.
• Ensure compliance with relevant employment and OHS legislation.
• Willingness and ability to work evening and weekends, and travel, as required.
• Willingness and ability to attend RLI events.
• Other duties as required.

Location

Rupertsland Institute Head Office, Edmonton, AB

Education and Experience:

• Post secondary education (Bachelor Degree preferred) in Human Resources is required. Applicants with no HR education will not be considered.
• Minimum of 2 – 3 years experience in an HR support position is required.
• Minimum 1 – 2 years experience in full cycle recruitment is required.
• Customer service experience is an asset.
• Experience in a non profit and Indigenous organization are assets.

Skills and Qualifications:

• Knowledge of Métis history, culture, and people, is an asset.
• Strong knowledge of employment and health and safety legistlation is required.
• Knowledge and exposure to a range of HR activities, including but not limited to, onboarding and orientation, benefits, employee engagement, performance management, employee relations, offboarding.
• Exceptional interpersonal skills, professionalism, and a positive attitude.
• A proven track record of building collaborative relationships with a variety of internal and external stakeholders.
• Strong cultural and political sensitivity and awareness.
• Strong sense of ethics and the ability to handle sensitive or private information with tact and discretion. Confidentiality is an essential requirement.
• Ability to thrive in a dynamic, fast-paced environment and be adaptable and flexible to changing priorities; ability to handle multiple tasks and projects concurrently.
• Strong writing skills with the ability to write and prepare clear, concise written documents such as contracts, proposals, reports, and other correspondence.
• Strong verbal and written communication skills, with the ability to effectively communicate with various stakeholders.
• High attention to detail.
• Strong organizational and time management skills.
• Adhere to ethical standards for Human Resources professionals by modeling appropriate behavior to balance the interests of all stakeholders.

Rupertsland Institute (RLI) Offers:

• A competitive salary with comprehensive benefits plan including life insurance, critical illness, health spending & more!
• Employer matching pension plan.
• Generous flex days and vacation time.
• Meaningful work in a culturally rich working environment.
• Continuous learning and professional development opportunities.

Application Deadline

Until Suitable Candidate Found

Application Procedure

To apply, please send your resume and cover letter (required) to employment@rupertsland.org by July 1, 2024, quoting ‘HRC’ in your email subject line.

Rupertsland Institute thanks all applicants for their interest. Only successful applicants will be contacted. No phone calls please.